Covid-19 Update

Summer Camps 2021

We are busy getting ready for the upcoming Summer Holiday Camps and are keeping up to date with all appropriate government guidance for schools and childcare settings to ensure we run safe camps that still enable children to have a fantastic time. Over the summer we ran very successfully with all COVID-19 guidelines in place.

It is paramount to us that we keep all the children and staff as safe as possible, so please read our procedures and guidelines below.

We want to ensure you have peace of mind when you book with us. Therefore, if we are unable to operate our camps due to a government lock down, you will be entitled to a 100% refund or credit. However, if your child has to self isolate as a result of displaying symptoms/testing positive OR another child or staff member in their bubble testing positive, we will only be able to offer you credit to use on another camp.

You can read our risk assessment information here.

uPlay Sports 2021 Holiday Camps Parents FAQs

 

What procedures have been put in place to ensure my child’s safety whilst they are at camp?

We have put lots of procedures in place to ensure your child’s safety, your safety and the safety of our staff:

  • Groups: Bubbles will be formed with two coaches in each group. The coaches will stay with their group all day and groups will not mix with others.
  • Social-distanced activities: A fun and action-packed schedule has been created with all games and activities designed to follow social distancing guidelines. Only one group per activity area will be allowed and we will be outdoors for as much of the day as possible.
  • Clearly visible hygiene and social distancing signage: We will have lots of signage around camp encouraging and reminding all those at camp to keep the highest levels of hygiene and to keep to the social distancing guidelines. The queuing area at the welcome desk will also be marked out to ensure families are 2m apart from each other.
  • PPE: Disposable gloves, face masks and gowns will be available to all staff members if required. First aiders will wear gloves and masks when administering first aid.
  • Hygiene: All children and staff will be asked to wash their hands thoroughly throughout the day: on arrival at camp, after each activity, before and after eating, after using the toilet and when leaving the camp. Soap will be available in all toilets and hand sanitiser will be available at the welcome desk and each Group Leader will have hand sanitiser for their group to use. The coaches will set up a portable hygiene station at each base their group moves to, the station will contain: cleaning products for the coaches to clean all equipment after use; hand sanitiser, tissues and individual bin bags to safely dispose of used tissues before placing in the rubbish bin. Coaches will run through all the hygiene reminders as part of the morning meeting.
  • Ensure no one on site is displaying symptoms: Anyone displaying symptoms should not to come to camp until they have met the self-isolation or testing requirements. If anyone shows symptoms whilst at camp, we will implement our strict isolation procedure.
  • Enhanced cleaning routines: Equipment will be cleaned after each activity and touch hotspots and surfaces will be regularly cleaned with disinfectant throughout the day.
  • Contactless sign in and out: Our welcome desk will be marked out so that families queuing to sign in or collect can queue safely, keeping a 2m gap between families. A contact-free sign in and out process will be completed by our Camp Managers and hand sanitiser will be available at the welcome desk.
How will the day at camp run?
  • Arrival: On arrival at camp, families should make their way to the welcome desk where they will be greeted by the Camp Manager. We ask that only one parent is present for drop-off and collection to minimise any possible transmission. Your child will have already been pre-allocated a group and the camp manager will guide your child over to their group’s base where the coaches who will be looking after your child all day will be waiting for  them.
  • During the day: The children will complete all activities as a group and groups will not mix during the day to ensure the risk of transmission is  reduced.
  • Collection: At the end of the day each group will return to their base and parents should make their way to the welcome desk where the Camp Manager will coordinate the dismissal of the children straight from their groups with the help of the Group Leaders. We ask that parents only drop their children off and pick their children up at their allocated time to ensure social distancing can be fully observed and that children are able to go straight to their groups at the start of the day and be collected straight from their groups at the end of the day.
How can you observe social distancing at camp?

The children are going to be grouped into bubbles of 15 children maximum (like the system that the schools are following). The smaller group size will ensure that social distancing can be observed more easily. All activities, sports and games have been created to ensure social distancing can be maintained. We will remind children of the need to social distance during their morning meeting and will continue to remind them throughout the day. We do ask however, that you ensure you explain and ensure your children understand social distancing before they come to camp. Social distancing must also be observed at the welcome desk during registration and collection and we ask that parents help us by complying with this.

What will happen to the equipment that the children use? How often will the equipment be cleaned?

Each child will be given their own equipment for each activity which they will not share with any other child in their group. Once the group have finished their activity the group coaches will clean down all equipment used. No soft toys or difficult to clean toys or equipment will be used to ensure all equipment is clean and safe to use; adventure playground equipment will also not be used. Children will not be wearing bibs at camp to show their team colour but instead will be given a coloured sticker.

How will the children eat lunch safely at camp?

Each group of children will be eating their food separately and designated areas will be identified for each group to eat their food in. Groups will be supervised during mealtimes by their two group coaches, and as always, we will have a strict no-nut policy due to allergies. Unfortunately due to social distancing measures that are in place we will be unable to help your child open any packets or peel any fruit so please ensure your child can eat their snacks and lunch unaided.

What precautions will the coaches be taking?

The coaches will stay with their group all day and coaches will not mix between groups to limit the risk of transmission of the virus. The coaches will ensure the children are washing their hands regularly throughout the day and following the same guidelines themselves. The coaches will also be responsible for cleaning down all the equipment and ensuring the children use tissues to catch sneezes and coughs and dispose of the used tissues correctly. The coaches will have hand sanitiser available for the whole group to use throughout the day. The coaches will eat their lunch with the children in their group and not with coaches from other groups.

What do I need to pack for my child for a day at camp?

We ask that you send your child into camp in clean clothes and that they bring all their belongings in one clearly labelled backpack that they can carry unaided. Their backpack should contain: a large, filled water bottle; a lunchbox contacting a snack for the morning and afternoon and a lunch (NO NUTS); sun cream; a sunhat and a waterproof. Unfortunately due to social distancing measures that are in place we will be unable to help your child open any packets or peel any fruit so please ensure your child can eat their snacks and lunch unaided. Siblings must have separate backpacks, lunch boxes, water bottles and sun cream as they may be in separate groups and we will not be able to allow children to share or mix groups. We ask that all property is clearly labelled.

Can my child change groups to be with their friends or siblings?

The children are going to be grouped by age in a bubble with the coaches and children in the group remaining as consistent as possible across the week. To ensure this can happen and that the children can be placed into their groups immediately at the start of the day, the groups will be predetermined and so unfortunately swaps to other groups cannot be made.

What will happen if a child shows symptoms of coronavirus whilst they are at camp?

The child will be taken to a designated isolation area and their parents will be called to collect them from camp. The group will move to another location and the area deep- cleaned. Any child who shows symptoms should be tested as soon as possible and remain at home until test results are received. Parents of children in camp will be advised of a possible case and if a case is confirmed, this will be reported to Public Health England and we will follow their advice. We ask that no child is sent to camp if they feel unwell with any form of illness. We are also asking parents to take their children’s temperatures each day before camp and they must not bring their child to camp if they have a temperature.

Please note that if Public Health England require us to ask everyone in the group to self-isolate we will not be able to issue refunds for this, however we will off you credit for use on a future camp.  If the whole camp is cancelled due to an outbreak, we will offer the option to either credit or fully refund you for any unused days.

What happens if my child needs the toilet?

A designated toilet will be identified for each group to use so that groups are not crossing over and children will go to the toilet as a group with their coaches and each child will be allowed to use the toilet one at a time. Toilets will be cleaned regularly throughout the day.

What will happen if my child has an accident and needs medical attention?

As always, your child will receive the best care and attention and will be treated by our first aiders. First aiders will wear PPE (disposable gloves, gown and mask) when treating your child to protect both your child and the first aider, as they will be coming into close contact with your child. Following our standard policies on accidents and injuries, each accident will be recorded and reported to you.

In the event of another outbreak and we must go into lockdown again, will the camp close and will I get a refund on the days not used?

We take the safety of the children, families and staff very seriously and we will close the camp in line with government guidelines and will follow all protocol set out by the government and governing bodies. Any days not used due to the camp being closed will be credited to you for use on a future camp.

Will you still be offering a split day of Tennis camp and Multi-Sports camp?

Unfortunately, as we have to keep the children in bubbles we will not be offering a split day camp. The Tennis Camp will still be running from 9am-12pm, but there will be no option to join the multi-sports camp for the afternoon.

uPlay Sports 2021 Holiday Camps COVID-19 Policy

 

NOTE: This Policy was last updated on 19/07/2021 following the latest government guidelines.

The purpose of this policy:

  • To protect children who attend uPlay Sports Holiday Camps and their families, as well as the staff that work at the Holiday Camps.
  • To provide parents and staff with the overarching strategies uPlay Sports will adopt to ensure the 2021 Holiday Camps are safe and compliant with government COVID-19 guidelines.

Legal framework:

This policy has been drawn up on the basis of legislation, policy and guidance:

  • Gov.uk: Coronavirus (COVID-19): guidance for schools and other educational settings
  • Department for Education
  • Public Health England
  • Sport England: Latest guidance
  • UKActive: Advice and guidance for the physical activity sector

Parents and Children

Before arriving at camp:

  • Parents should take their children’s temperatures each day before camp, and they must not come to camp if they have a temperature.
  • Parents must explain and ensure their children understand social distancing before they attend camp.
  • Parents should ensure children are wearing clean clothes.
  • If a child feels unwell with any form of illness they should not be brought to camp.
  • Children should bring all their belongings in one clearly labelled backpack that they are able to carry unaided.
  • Children should bring: a large, filled water bottle, a lunchbox containing a snack for the morning and afternoon and a lunch (NO NUTS); sun cream; a sunhat and a waterproof. All property must be clearly labelled.
  • Due to social distancing measures that are in place we will be unable to help children open any packets or peel any fruit so parents should ensure their children can eat their snacks and lunch unaided.
  • Siblings must have separate bags, lunch boxes, water bottles and sun cream as they may be in separate groups and will not allow children to share or mixgroups.

Arrival at camp:

  • Registration will be conducted outside where possible and will be contactless from a child and parent perspective.
  • Only one parent should be present for drop off.
  • Social distancing must be observed when queuing at the welcome desk. We will mark out the queuing area to ensure families stand 2m apart.
  • Hand sanitiser will be available at the welcome desk.
  • Signs on hygiene and social distancing will be visible at the welcome desk.
  • The Camp Manager will sign the children in and children will be sent to their pre-allocated group where the coaches will be waiting for them with hand sanitiser to clean their hands.
  • Parents MUST drop children off at their allocated time to ensure social distancing can be fully observed and children are able to go straight to their groups.

Groups:

  • Children will be split into groups, forming a ‘bubble’. Groups will be predetermined before the start of the day.
  • Each group will have a set base where the children will be sent on arrival and dismissed from at the end of the day.
  • Groups will not mix with other groups throughout the
  • Coaches will run through group rules with children including: hand washing; “catch it, bin it, kill it”; social distancing; not mixing groups.

Activities:

  • No soft toys and difficult to clean toys or equipment will be used.
  • No bibs will be worn. Children are asked to bring in their own hat to wear during team games!
  • Most activities will be carried out outside but if indoor space is required, only large rooms (larger than 55 sqm) will be used and indoor areas will be kept well-ventilated with windows and doors (not fire doors) kept open where possible.
  • All activities will be carried out following social distancing guidelines.
  • Children will wash their hands after each activity using the hand sanitiser provided by the group leader.
  • Coaches will clean down all equipment used at the end of an activity.

 

Break and lunch times:

  • Each group will eat separately.
  • Separate areas will be identified for each group to eat their food in.
  • Groups will be supervised during mealtimes by their two group coaches.
  • Due to social distancing measures that are in place we will be unable to help children open any packets or peel any fruit so parents should ensure their children can eat their snacks and lunch unaided.

Hygiene:

  • Group leaders will set up a portable ‘hygiene station’ when they arrive at each new activity. This will include: a rubbish bag, tissues, nappy sacks (to place used tissues in first, tie and then place in rubbish bag), hand sanitiser, antibacterial spray, cloths and antibacterial wipes. The group leader will also carry a supply of PPE (disposable gloves and masks) if they need to come into close contact with a child.
  • Staff will reinforce the “catch it, bin it, kill it” message throughout the day and signs will be displayed around camp to remind of this.
  • Used tissues to be placed immediately in bins which will be double bagged and emptied regularly throughout the day.
  • A toilet will be identified for each group, and children will only be allowed to go one at a time.
  • Children should wash their hands: on arrival at camp; after sneezing or coughing; after each activity; before and after eating food; after going to the toilet; just before leaving camp.

Cleaning:

  • Soap dispensers will be checked twice daily to ensure they are full and working.
  • Contact points, such as door handles, will be cleaned throughout the day.
  • PPE used
  • All equipment wiped down at the end of the day.

First aid and medication:

  • The Camp Manager will be the designated First Aider.
  • Daily medication should be handed to the Camp Manager on arrival at the welcome desk and the Camp Manager will take daily medication to the child in their group, wearing Please keep medication in a clear plastic bag/holder with names and details on.
  • A designated first aid area will be set up.
  • Coaches are to notify the Camp Manager if a child in their group feels unwell.
  • First Aiders will wear PPE when treating a child.

If a child presents with symptoms during the day:

  • The child will be taken to a specified area and the parents called to collect from camp.
  • Any child who shows symptoms should be tested as soon as possible and remain at home until test results are receivedf.
  • If the group are indoors when a child presents symptoms, the group will be moved to another room or outdoors and the room deep-cleaned.
  • Parents of children in camp will be advised of a possible case and if a case is confirmed, this will be reported to Public Health England and we will follow their advice.

Collection at the end of the day:

  • Only one parent should be present for collection.
  • Social distancing should be observed when queuing for collection.
  • Parents will arrive at the welcome desk and the Camp Manager will coordinate the collection of children from their groups with the support of the Group Leaders. Groups will return to their base at the end of the day in readiness for dismissal and children will dismissed straight from their groups at the end of the day.
  • Parents MUST only collect the children at their allocated time to ensure social distancing can be fully observed and children are able to leave straight from their groups.

Staff

Before arriving at camp:

  • Staff should take their temperatures each day before camp, and they must not come to camp if they have a temperature.
  • Staff should wear clean clothes to camp each day.
  • Staff should ensure they bring a packed lunch and drink and keep this along with any other belongings in a bag with.
  • Staff will have undergone training around our COVID 19 safe procedures

Arrival at camp:

  • Staff should arrive at camp no longer than an hour before children start to arrive and should remain in outside areas where possible.
  • Staff should use the hand sanitiser to clean their hands on the way in.
  • Coaches should report to the Camp Manager so they can sign them in using the contactless register.

During the day at camp:

  • Staff should wash hands after sneezing or coughing; after each activity and before and after eating, using hand washing facilities or hand sanitiser provided.
  • Staff should use the portable hygiene stations and follow the same guidelines as the children as above.
  • Staff to have lunch with their group.

If a member of staff presents with symptoms during the day:

  • The member of staff should go home.
  • Any staff member who shows symptoms should be tested as soon as possible and remain at home until test results are received.
  • Parents of children in camp will be advised of a possible case and if a case is confirmed, this will be reported to Public Health England and we will follow their advice.

Leaving camp:

  • Staff should go home within an hour of the last child leaving camp.
  • Staff should use the hand sanitiser at the welcome desk to clean their hands on the way out.
  • Staff should not take any items home from the camp